Job description

Job Role:  Admin Executive 

Job Location: Dubai, UAE

Job Description

Our client is a global creative events and exhibitions agency, part of an international group with offices across Europe and Asia . We are assisting them in hiring an Admin Executive to support daily operations, ensure smooth office management, and assist with HR administration.

Key Responsibilities:

• Manage day-to-day office operations (supplies, logistics, vendor coordination, utilities, license renewals).

• Handle general correspondence, filing systems, and documentation (digital and hard copy).

• Support HR administration: onboarding, contracts, leave tracking, employee records.

• Assist the finance team with petty cash handling, expense claims, invoice tracking, and vendor payments.

• Maintain office facilities, coordinate with building management, and oversee service providers.

• Support management in scheduling, meeting coordination, and travel bookings.

• Welcome clients and visitors, ensuring professional front-of-house representation.

• Ensure compliance with Dubai free zone/company regulations on renewals and registrations.

Qualifications & Skills:

• 3–5 years of experience in administration, preferably in a small-to-mid-sized company or agency.

• Strong organizational and multitasking skills.

• Proficiency with MS Office and basic ERP/CRM tools (training will be provided on our systems).

• Strong communication skills in English.

• Ability to work independently, manage priorities, and maintain confidentiality.

Compensation & Benefits

• Annual flight allowance and health insurance as per UAE law.

• Supportive and collaborative team environment in a growing creative agency.

 To know more about the role and apply, kindly send us your updated resume to [email protected]