Events Build & Setup Coordinator

Job description

Job Role: Events Build & Setup Coordinator 

Job Location: Abu Dhabi , UAE 

Job Description

We are seeking a mid-weight, highly motivated, organized and a friendly team-player that can coordinate the installation of events structures and branding for various types of events including sporting, cultural and corporate. The right candidate needs to be an individual that understands outdoor events build (staging, signage, perimeter, displays, booths, digital printing, urban furniture, tents ..etc) and is experienced in events setup and branding. The events may also include the management of entertainment, activations and Audio/Visual elements when needed.


You will be responsible for:

  • Closely coordinating with account managers regarding about event production requirements and conducting site visits.
  • Developing estimates and quotations with the support of the Production team
  • Gathering third party quotes through network of suppliers
  • Briefing the design studio and maintaining production books
  • Traveling and meeting clients
  • Coordinating the entire event setup process under guidance from the manage and coordinating all event materials ensuring all timelines are met
  • Assisting with the management of budgets in line with the overall events budget; tracking variations, and seeking opportunities to minimise expenditures which will not compromise event quality
  • Liaising and communicating with the internal production team and external suppliers to ensure events are executed to plan

You will:

  • Be meticulously organised and able to coordinate, prioritise and complete multiple projects at once
  • Be highly detail oriented with a sharp eye
  • Demonstrate professional communication
  • Be results-oriented and have outstanding problem-solving skills
  • Have a passion for the events environment
  • Flexibility and willingness to work long hours and weekends when necessary


To be successful in this role you will have:

  • Willingness to travel and work on weekends and long hours
  • Minimum 2-3 years events experience with relevant degree or equivalent
  • Strong record of achievement in current position
  • Advanced computer and analytical skills, knowledge of the Microsoft Office suite is essential
  • Valid Driver's License relevant skills can add value to our company addressing the above eligibility requirements.
  • Candidate must be from the events & exhibitions industry

To know more about the role and apply kindly send us your updated resume  to [email protected] 

Job Summary

  • Industry : Events
  • No of vacancies : 1
  • Job type : Full Time
  • Location : Abu Dhabi,United Arab Emirates
  • Experience : 3 to 5
  • Driving License : Not required
  • Visa : To be provided by employer
  • Job code : JB745