Job description

Project Manager- Events

Reporting to the Operations Director you will be responsible for ensuring that the client's requirements are met and exceeded, that the project is completed on time and within budget and that the project is executed to the highest standard. They are responsible for making sure that the relevant teams are doing their jobs accordingly to meet these objectives.

Key areas of responsibility

• Agree on project objectives with the client and communicate them to the creative and production teams within structured team meetings
• Proactively link client objectives and interpret them into deliverables
• Represent the client's interests at all times during the life cycle of the project
• Ensure that project proposals meet all the specifications of the client
• Put together a feasible action plan for project delivery and communicate with the client
• Jointly deliver with the Projects Team project pitches and presentations
• Set and manage project timelines to make sure that proposals are continuously followed up and delivered to the client on time and in a complete format
• Continuously update the client on project deliverables and seek regular approvals at an appropriate stage
• Issue reports as required to the client and internal management team
• Actively upsell and cross-sell additional services to maximize the value of the project
• Retain excellent client relationships and maximize the opportunity of repeat business
• Source any necessary content from the client
• Maintain client files
• Manage all aspects of project delivery and ensure that client expectations are being met
• Retain overall guardianship of the budget on behalf of the client
• Track changes to the event budget and ensures that client approval of the budget is sought
• Prepare project action plans, timelines and status reports for the client and internal management team
• Ensure that contracts and relevant terms and conditions documents are signed by the client, and invoices are paid at the appropriate milestones
• Closely monitor all details of the project to ensure the company’s International standards are maintained throughout and the image of the company is enhanced
• Prepare and submit reports to the finance department to monitor the costs incurred per project